An email signature reliably lets people know how they can reach you while providing helpful context (your department, title, etc.) to those you’re contacting for the first time.
As with every other component of communication, a standard email signature also helps us establish a consistent user experience and visual identity across the School of Medicine.
How to create your signature
Find the instructions for the email client you use
Use the templates below to compose your signature(s)
You can set different signatures for a new email versus a reply or forward. We recommend paring down your signature for replies and forwards.
Includes title, department and address
Office/Department/Program of …
Washington University School of Medicine
Campus Box 0000, 660 S. Euclid Ave. OR
0000 Street Name Ave., Suite 0000
St. Louis, MO 63110
Replies and forwards
Only name, email and phone number(s)
Swap in your contact information
You can personalize your signature with links or additional information as well; just stick to the general format above.
Consider including your personal gender pronouns to help create a more inclusive environment.
Avoid logos and other images, which increase an email’s file size and turn into confusing attachments when the email is part of a thread.
Format your text and save
- Font: Calibri
- Size: 9 point
(For the body of your email, use 11 point or larger.)
- Color: Black / Automatic
Pro tip: Leave logos out of your signature
Since images don’t scale properly on mobile devices and in message replies, it’s best to leave logos out of your email signature. The School of Medicine and Physicians logos, for example, would appear smaller than their acceptable minimum size in a signature.